Checklists Checklists Model Forms and Mindmaps Executing the plan Good practice Planning and Preparation

We have revised the National Guidance documents 4.4h Using External Providers and Facilities, 4.4f Checklist – Assessing a Provider and 8p Provider Statement.  The revisions clarify the guidance about accreditation and explain why you should not ask for a provider’s risk assessments.

We have also added a new section to 4.4h Using External Providers and Facilities about working with provider staff, which links closely with our new guidance about roles and responsibilities in 4.2a Group Management and Supervision.


Overseas Visits – Visa Waivers

Specialist activities and visits

Did you know that schools and sixth form colleges travelling in the EU with non-EU pupils can apply to the British Council for a ‘Travellers List’ which is a visa waiver? We have updated the document 7r Overseas Visits to include information about this, including how to apply.

Please note that this does not include non-EU teachers travelling with the visit, who would need to apply for their own visas.

To see the updated document, please click here.


Executing the plan Good practice

We all know that residential visits can create powerful learning opportunities for young people, which can lead to step changes in an individual’s personal development and confidence.   There is now a new National Guidance document – 4.2b Residentials – which gives guidance on the residential element of a visit, recognising that this introduces specific additional management issues.

You can download the new document here.

Group management and supervision

Executing the plan Good practice

The responsibility for supervision is continuous, 24 hours a day. It is important that care and supervision are maintained during periods outside structured activities, as well as during the activities themselves.  The level of supervision can range from direct, through indirect, to remote, but is always present.

For more information, see the National Guidance document 4.2a Group management and supervision.  You can download it here.

Adventure activity qualifications

Frequently Asked Questions

In December 2014 we added a new document 6h FAQ Adventure activity qualifications as the result of a request from OEAP Wales.  This had coincided with the updating of guidance from the Adventure Activities Licensing Authority (AALA).

So we added a link leading to the AALA matrix of adventure activities qualifications to the new document, and also to 3.2d/4.4a Assessment of Competence and 3.4k Visit or Activity Leader.

It has come to our attention that the link is broken, so we have now updated all three of these documents with a link that should work.  Please let us know if you continue to have problems with it.

You can read the FAQ document here.

AALA to be retained


A report published by the Government this week states that Ministers have decided that there remains a place for the Adventure Activities Licensing Authority (AALA). The Improving Health and Safety Final Report says that this is because it is important that parents and other carers of children can have confidence that activity providers are following good safety practices.

AALA will therefore be retained.

You can find the report here