Overseas Visits

Frequently Asked Questions Good practice Planning and Preparation Specialist activities and visits

We have amended 7r Overseas Visits to include advice about visits to countries where there is a risk of crime or terrorism.

Alongside this, we have created a new document 4.4e Terrorism to replace 6k FAQs: Visits and the Threat from Terrorism, which had developed into a guidance document rather than a FAQ.

6k FAQs: Visits and the Threat from Terrorism is now a straightforward FAQ, referring you to other sources of information.

Model forms – Fill-And-Sign and Word versions

Model Forms

We have received feedback that the fill-and-sign PDF versions of the model forms: 8b English Homestay Information Form and 8p Provider Statement cannot be saved once filled in if you are using an un-updated version of Windows 7 or earlier.

We have therefore created Microsoft Word versions of both documents: 8a English Homestay Information Form – Word Version and 8q Provider Statement – Word Version.

Public Liability Insurance for Providers

Checklists Checklists Model Forms and Mindmaps Executing the plan Good practice Planning and Preparation

We have amended the National Guidance document 4.4h Using External Providers and Facilities to point out that the limit of public liability insurance for providers that hold the LOtC Quality Badge can be found on the Quality Badge website.

We have also changed 8p Provider Statement  so that the questions about public liability insurance are directed only at providers that do not hold the Quality Badge.

Exchanges and Homestays

Executing the plan Good practice Planning and Preparation Specialist activities and visits

We have amended 7f Exchanges and Homestays in response to requests for more clarity about monitoring and supervision on homestays.  The amendments have reflected our thinking in recent updates of 4.4h Using External Providers and Facilities (seeing homestay hosts as providers) and 4.2a Group management and Supervision (more clarity about roles and responsibilities).

Group Management and Supervision – Roles and Responsibilities

Executing the plan Good practice

We have updated the document 4.2a Group Management and Supervision to be clearer about how important it is that leaders and helpers fully understand their roles and responsibilities. A new section explains the roles of Visit Leader and Activity Leader, and gives guidance on leaders working together or alone, and on parents as leaders

You can download it here.