Catering

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We have amended four OEAP National Guidance documents to draw attention to the importance of considering potential allergies when providing catering for young people on educational visits, with specific reference to the new “Natasha’s Law“.

The amended documents are:

3.2a Underpinning Legal Framework and Duty of Care

3.3e Checklist – Visit Leader

4.2b Residentials

6o FAQ: Allergies and Anaphylaxis (which has also been revised and renamed to cover allergies more generally).

Provider Statement

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We have deleted the OEAP National Guidance form 8r “Additional Provider Statement”, and have instead added questions about coronavirus to the forms  8p Provider Statement and 8q Provider Statement – Word Version.

At the same time, we have added additional points about coronavirus to 4.2a Residentials, 4.4f Checklist – Assessing a Provider and 4.4g Selecting External Providers and Facilities.

Overseas Visits

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We have updated OEAP National Guidance document 7r Overseas Visits to give more emphasis to the importance of checking the regulations of the countries to be visited, such as whether or not there is a requirement to be vaccinated against COVID.

We have supplemented this guidance with a new OEAP National Guidance document 3.3g Checklist – Visit Leader of an Overseas Visit –  a new checklist for organising overseas visits.

Leadership & Management

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What does good leadership and management of visits look like?  We were asked that by an outdoor education adviser, and, as a result, we have created a new OEAP National Guidance document 4.2e Leadership and Management.

We have also created a new OEAP National Guidance document 4.2f Facilitating Learning and Development, which focuses on the processes that leaders can use to help participants to learn and develop.

This led us to review and revise OEAP National Guidance document 5.1a Establishment Self-Evaluation Form, and provide a Microsoft Word version as 5.1b.  It now gives links to relevant guidance documents, and is aligned with the Headteacher/Manager checklist (document 3.3b).

Assessing a Coach Hire Provider

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Choosing one coach company from another may seem a difficult task if you have no specialist transport knowledge. However, there are are ways to provide some assurance of suitability, and we have created a new checklist: 4.5f Checklist – Assessing a Coach Hire Provider to help you.

You can download the new checklist here.

We have also made minor amendments to the existing guidance document 4.5e Hiring a Coach.

3.3c Checklist – Management Board/Governing Body

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We have updated the National Guidance document 3.3c Checklist – Management Board/Governing Body.

Governing Bodies and Management Boards may find this a useful tool for ensuring that they are providing a sufficient oversight of their establishment’s outdoor learning, off-site visits and learning outside the classroom.

You can download the revised document here.

Public Liability Insurance for Providers

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We have amended the National Guidance document 4.4h Using External Providers and Facilities to point out that the limit of public liability insurance for providers that hold the LOtC Quality Badge can be found on the Quality Badge website.

We have also changed 8p Provider Statement  so that the questions about public liability insurance are directed only at providers that do not hold the Quality Badge.

Providers

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We have revised the National Guidance documents 4.4h Using External Providers and Facilities, 4.4f Checklist – Assessing a Provider and 8p Provider Statement.  The revisions clarify the guidance about accreditation and explain why you should not ask for a provider’s risk assessments.

We have also added a new section to 4.4h Using External Providers and Facilities about working with provider staff, which links closely with our new guidance about roles and responsibilities in 4.2a Group Management and Supervision.