Exchange Visits and Homestays

Essential Frequently Asked Questions Legal Framework Model Forms Policies Specialist activities and visits

We have updated our guidance about exchange visits and homestays to provide greater clarity about when a DBS check may be required.  This has involved amending documents 3.2a Underpinning Legal Framework, 3.2g Vetting and DBS checks, 7f Exchanges and Homestays and creating a new FAQ 6r Hosting a Homestay.

We have also revised 8a English Homestay form (Word version) and 8b English Homestay Form (PDF version) so that they can be used to collect more of the information needed to make vetting decisions for homestays in the UK.

Local Authority Officer

Essential Roles and responsibilities

You can now browse documents that set out the particular responsibilities of a Local Authority, as well as its responsibilities as an Employer. These documents are aimed at Directors of Children’s Services (and equivalent roles), Heads of Service, and local authority staff who have involvement with children and young people, such as through social services, youth services, education services etc.

See Local Authority Officer, under the Essential Guidance tab.

Visits and the threat from terrorism – updated

Emergencies Essential Frequently Asked Questions Planning and Preparation

Over the past few days we have been in touch with the Metropolitan Police, the Centre for the Protection of National Infrastructure and the Department for Education to ensure that our guidance on visits and the threat from terrorism is up to date and that it is consistent with what they are saying.

As a result we have updated 6k FAQs: Visits and the threat from terrorism to include some additional advice that we think you will find useful.

You can download the revised guidance here.

Visits and the threat from terrorism

Emergencies Essential Frequently Asked Questions Planning and Preparation

With heightened security in the UK following the Manchester incident, here is a reminder of OEAP’s guidance on planning visits when there is a threat from terrorism – 6k FAQs: Visits and the threat from terrorism.  You can download the guidance here.

Some advisers have been asked what difference does the increased security level make to visit plans?  In its advice to the public, the Government explains how we should respond;
‘Threat levels in themselves do not require specific responses from the public. They are a tool for security practitioners working across different sectors of the Critical National Infrastructure (CNI) and the police to use in determining what protective security response may be required….Sharing national threat levels with the general public keeps everyone informed. It explains the context for the various security measures (for example airport security or bag searches) which we may encounter in our daily lives.’

It may help also to reassure parents if the visit leader telephones the venue to check about its advice to visiting groups and the measures it has in place.

Financial Support for National Guidance

Essential

OEAP is determined to continue to provide National Guidance, and to keep it regularly updated. We think it is vital that this resource remains free to all who wish to use it.

We therefore welcome offers of financial support from organisations committed to providing freely-available guidance in support of outdoor learning, off-site visits and learning outside the classroom. This support is offered altruistically as it confers no influence or control over any aspect of NG beyond contributing to its continued existence.

OEAP is therefore pleased to announce that the National Union of Teachers (NUT) has joined the Council for Learning Outside the Classroom (CLOtC) and the School Travel Forum (STF) as organisations who have agreed to contribute to the cost of maintaining and updating this resource.

We have added a new page to the “About” tab on the National Guidance home page where we list the organisations who provide financial support for National Guidance.  You can view the page here.

Keeping National Guidance Free

Essential

OEAP is determined to continue to provide National Guidance, and to keep it regularly updated. We think it is vital that this resource remains free to all who wish to use it.

We therefore welcome offers of financial support from organisations committed to providing freely-available guidance in support of outdoor learning, off-site visits and learning outside the classroom. This support is offered altruistically as it confers no influence or control over any aspect of NG beyond contributing to its continued existence.

OEAP is therefore pleased to announce that the Council for Learning Outside the Classroom and the School Travel Forum have agreed to contribute to the cost of maintaining and updating this resource.

AALA to be retained

Essential

A report published by the Government this week states that Ministers have decided that there remains a place for the Adventure Activities Licensing Authority (AALA). The Improving Health and Safety Final Report says that this is because it is important that parents and other carers of children can have confidence that activity providers are following good safety practices.

AALA will therefore be retained.

You can find the report here