OEAP National Guidance Amendments

Essential

Each month we amend the OEAP National Guidance Updates page to show how many documents we have added or revised in the previous month.  We include a link to an update table showing brief summaries of each amendment.  The table also includes links to each of the new or newly-amended documents.

During July 2022, we created one new document, made revisions to seven guidance documents and made minor amendments to seven guidance documents.

You can go straight to the table here.

 

Adventure activities – reducing the risk, not the value

Adventure activities – reducing the risk, not the value

: Adventure activities : Leadership roles : Management and supervision : Offsite visits : Outdoor learning : Overseas visits : Risk management Essential NewsBlog

A higher level of risk management is required…

For the purposes of OEAP National Guidance, an adventure activity is defined as an activity which is exciting and challenging and which involves significant inherent risk of harm, without which the activity would lose much of its value, or which takes place in a remote or hazardous location.

The Outdoor Education Advisers’ Panel (OEAP) produces National Guidance, which provides comprehensive support for the management of high-quality outdoor learning, educational visits and adventurous activities.

“Adventure activities require a higher level of risk management, and may require specific competence, in order to reduce the risks to an acceptable level.”

So says the OEAP National guidance document 7.1a Adventure activities.

Adventure activities can be hugely beneficial for those fortunate enough to benefit from them. Participating in adventure activities can be one of the highlights of a young person’s learning experiences.

While any off-site activity will probably be exciting, adding an extra dimension of personal challenge through participation in adventure activities can make the experience particularly memorable, the learning that takes place often being life-long.

“Students are active participants, not passive consumers, and a wide range of learning styles can flourish.”

The guidance document covers:-

  • A definition of adventure activities
  • The rationale of adventure activities
  • Leading adventure activities
  • Using an external provider
  • Licensing.

Specific competence requirements

Adventure activities require a higher level of risk management, and may require specific competence, in order to reduce the risks to an acceptable level.

To ensure this, employers and establishments should consider whether their policies should include special requirements for adventure activities, such as an approval process for leaders and activities.

Additional guidance regarding this can be found within 4.3c Risk management – an overview.

“Risk management is therefore not about eliminating risk – it is about reducing it as low as reasonably practicable and deciding if this is acceptable in order to gain the potential benefits. This is recognised by both HSE and the Department for Education (DfE).”

The download also contains direct links a variety of other supporting OEAP National Guidance documents.


Download OEAP National Guidance document 7.1a adventure activities »

An introduction to OEAP National Guidance »

An employer’s introduction to learning outside the classroom guidance

An employer’s introduction to learning outside the classroom guidance

: Educational visits : Leadership roles : Legal considerations : Management and supervision : Offsite visits : Outdoor learning : Overseas visits : Residential visits : Risk management Essential NewsBlog

Help for you, your role and responsibilities

An introduction for employers whose staff lead outdoor learning, off-site visits or learning outside the classroom activities.

The Outdoor Education Advisers’ Panel (OEAP) produces National Guidance, which provides comprehensive support for the management of high-quality outdoor learning, educational visits and adventurous activities.

One useful and efficient way for an employer to access relevant information is provided by the ability to search documents by role: National Guidance for employers is just one such category that can be found within OEAP National Guidance (NG).

The documents outlined below give essential guidance to you for your role and responsibilities – and will help you to implement appropriate systems.

Categories of Guidance for employers

Relevant Guidance for employers occurs in the following three categories of NG:

  • Category 1 – Basic essentials
  • Category 3 – Legal framework and employer systems
  • Category 4 – Good practice.

The document 3.1a Requirements and Recommendations for Employers is particularly helpful for people in senior or controlling positions in organisations that employ staff who provide outdoor learning and off-site visits. Roles that this is pertinent to include:-

  • Chief Executive
  • Chair
  • Company Secretary
  • Director
  • Councillor
  • Trustee
  • Governor
  • Proprietor
  • Owner.

“Employers are legally responsible for the activities that take place in their establishments. This includes a common law duty of care towards their employees and participants in the activities, and duties under the Health and Safety at Work etc. Act (1974) (HSWA) and other legislation.”

In addition to their responsibilities as an employer, local authorities also have a duty under the Children Act (2004) to ensure that there are clear and effective arrangements to protect from harm all children and young people in their area.

This means that, even though they are not responsible under the HSWA for health and safety in establishments for which they are not the employer (such as independent schools and academies), they do have an overarching responsibility to ensure that all establishments have suitable and sufficient arrangements in place for managing health and safety and child protection, including during outdoor learning and off-site visits.

The OEAP NG guidance document 3.2a Underpinning Legal Framework and Duty of Care will also prove to be most helpful.

There are also links to many other supporting OEAP National Guidance documents.

An introduction to OEAP National Guidance »

Amendments to OEAP National Guidance

Essential

Each month we amend the OEAP National Guidance Updates page to show how many documents we have added or revised in the previous month.  We include a link to an update table showing brief summaries of each amendment.  The table also includes links to each of the new or newly-amended documents.

During June 2022, we made revisions to three guidance documents and made minor amendments to nineteen guidance documents.

You can go straight to the table here.

 

 

 

Outdoor education guidance for parents and carers

Outdoor education guidance for parents and carers

: Educational visits : Legal considerations : Management and supervision : Offsite visits : Outdoor learning : Parents and carers : Residential visits Essential NewsBlog

Helping your child to participate in learning outside the classroom

The ideal stating point for finding out how you can safely contribute

The Outdoor Education Advisers’ Panel (OEAP) produces National Guidance, which provides comprehensive support for the management of high-quality outdoor learning, educational visits and adventurous activities.

One useful and efficient way to access relevant information is enabled by the ability to search documents by role: National Guidance for parents (parents, legal guardians and others who have parental responsibility for a participant) is one such category that can be found within OEAP National Guidance (NG).

NG also helps with parents who may have more than one role within the supervision arrangements for the visit: care must be taken to ensure that the role of parent does not conflict with this other role.

Categories of Guidance for parents

Relevant Guidance for parents occurs in the following three categories of NG:

  • Category 1 – Basic essentials
  • Category 3 – Legal framework and employer systems
  • Category 4 – Good practice.

Not surprisingly, it is generally recommended that the ideal starting point is Basic essentials. Document 1a Glossary and Definitions deals with an overview of terms and definitions that will prove to be a useful reference. It states, for example, that an “Adventure Activity” is

“An Activity which is exciting and challenging and which involves significant inherent risk of harm, without which the activity would lose much of its value, or which takes place in a remote or hazardous location.”

Another significant NG document is the Legal framework and employer systems download 3.4n Guidance for Parents, which includes information on

  • Consent
  • What you can expect
  • Looked-after children
  • Helping with a Visit*.

*This category provides useful information for those parents wishing to take an active part in an activity:-

“Sometimes schools, colleges, youth groups and other establishments ask parents to give practical help during a visit. If you are considering helping with a visit, please see OEAP National Guidance document 3.4m Helper”.

There are also links to many other supporting OEAP National Guidance documents.

An introduction to OEAP National Guidance »

Why “Ratios and Effective Supervision” is one of the most popular outdoor education guidance documents

Why “Ratios and Effective Supervision” is one of the most popular outdoor education guidance documents

: Educational visits : Leadership roles : Legal considerations : Offsite visits : Outdoor learning : Overseas visits : Policies : Residential visits : Risk management Essential NewsBlog

It’s been downloaded over 48,000 times…

Planning, preparation and vigilance of competent leaders is key

“Establishments must ensure that the staffing of visits enables leaders to supervise young people effectively” says the National Guidance document Ratios and Effective Supervision.

The Outdoor Education Advisers’ Panel (OEAP) produces National Guidance, which provides comprehensive support for the management of high-quality outdoor learning, educational visits and adventurous activities.

This significant document covers decisions that will need to be made with regards to the staffing and supervision of learning outside the classroom related activities. Consideration should be given to:-

  • The nature and duration of the visit and the planned activities
  • The location and environment in which the activity is to take place
  • The nature of the group, including the number of young people and their age, level of development, sex, ability and needs (behavioural, medical, emotional and educational)
  • Staff competence
  • The consequence of a member of staff being indisposed, particularly where they
    will be the sole leader with a group for any significant time.

“Staffing ratios are a risk management issue and should be determined through the process of risk assessment. It is not possible to set down definitive staff/participant ratios for a particular age group or activity.”

“Staffing, especially for visits to remote locations or overseas, should take into account how the group will be supervised effectively given the possibility of a leader becoming indisposed or having to leave the group, for example to accompany a sick child to hospital”, advises the document.

The download also contains direct links a variety of other supporting OEAP National Guidance documents.

An introduction to OEAP National Guidance »

How to find an adviser for educational visits

How to find an adviser for educational visits

: Educational visits : Management and supervision : Offsite visits : Outdoor learning : Overseas visits : Policies : Residential visits : Risk management Essential NewsBlog

Learning outside the classroom expertise is available across the UK

As the lead body for guidance, advice and training related to outdoor learning and educational visits in England and Wales, the Outdoor Education Advisers’ Panel (OEAP) supports members in their work with schools and services to children and young people.

“When planned and implemented well, outdoor education, offsite visits and adventurous activities contribute significantly to raising standards and developing knowledge and skills in ways that add value to everyday experiences in the classroom.”

They believe every child in every school should have access to a comprehensive programme of high quality outdoor learning, educational visits and adventurous activities as an integral part of their school curriculum.

“The OEAP recommends employing or engaging an OEAP member who can provide high quality advice and training. They have extensive, detailed and appropriate knowledge and experience of all relevant types of establishment and the range of outdoor learning, educational visits and adventurous activities that are provided to young people.”

How to find an OEAP adviser

OEAP members are advisers who support Local Authorities, schools and Academy Groups in England, Wales, the Channel Islands and many overseas settings. They work together to share and develop good practice in Offsite Visits, Outdoor Learning and Learning Outside the Classroom.


An introduction to OEAP National Guidance »

Outdoor education: the benefits of residential visits and how to organise them

Outdoor education: the benefits of residential visits and how to organise them

: Educational visits : Leadership roles : Management and supervision : Offsite visits : Overseas visits Essential NewsBlog

Residential elements of a visit – and specific management issues

The OEAP National Guidance document 4.2b Residentials, gives guidance on the residential element of a visit, as this introduces specific additional management issues.

While the types of residential visit and accommodation vary, the choice should, says the guidance:

  • be suitable for the age of the group and accessible to the range of abilities and disabilities;
  • support the learning objectives of the visit (for example, by choosing a small local hotel or hostel outside the main tourist area to give students more opportunity to use their language);
  • be cost-effective.

“Residential visits create powerful learning opportunities for young people, which can lead to step changes in an individual’s personal development and confidence.”

Topics that will prove to be invaluable for anyone in the early stages of planning a residential visit include:-

  • Coronavirus
  • Types of Residential Experience
  • General Considerations*
  • An Accommodation Arrival Checklist

*Irrespective of the type of residential experience, there are some general issues to recognise and manage, including fire safety, group safety and security, catering, drinking and drugs (including smoking), gender issues and appropriate relationships, and epidemics and the risk of infection.

The download also contains direct links a variety of other supporting OEAP National Guidance documents.


Download OEAP National Guidance document 4.2b Residentials »

An introduction to OEAP National Guidance »

Amendments to OEAP National Guidance

Essential

Each month we amend the OEAP National Guidance Updates page to show how many documents we have added or revised in the previous month.  We include a link to an update table showing brief summaries of each amendment.  The table also includes links to each of the new or newly-amended documents.

During April 2022, we added one new guidance document, deleted a guidance document after merging its contents with another, made revisions to fourteen guidance documents and made one minor amendment to a guidance document.

You can go straight to the table here.