Coronavirus (Covid-19) new guidance

Frequently Asked Questions Good practice Planning and Preparation

As more information has become available about the implications for educational visits of Coronavirus (Covid-19), we have now turned our original FAQ – 6t FAQ: Coronavirus – into a new guidance document 4.4k Coronavirus.

The new document provides links to Government guidance, sources of information about the options for continuing outdoor learning, and some advice on how to plan and manage local activities if you decide to do so.  It also discusses planning visits for the future.

You can download the new guidance document here.

 

 

 

Revisions to National Guidance Documents

Frequently Asked Questions Legal Framework Legal Framework and Employer Systems Planning and Preparation Specialist activities and visits

Since the 30th May 2019 we have made the following changes:

Minor amendments:
 |  8b English Homestay Information Form (PDF Version)
 |  8a English Homestay Information Form (Microsoft Word Version)
 |  6c FAQs: Duty of care when working with providers
 |  3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  3.2i Contracts and Waivers
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  4.3d Parental Consent
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
 |  4.4j Participant Information and Data Protection
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
 |  8q Provider Statement - Word Version
 |  8p Provider Statement
 |  3.2a Underpinning Legal Framework and Duty of Care
Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
 |  6q FAQs: Mixed Groups and Staff Gender
 |  7j Weather and Group Safety

Revised documents:
 |  1b Foundations
Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
 |  7b Duke of Edinburgh's Award expeditions
 |  3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  3.3e Checklist - Visit Leader
Role: visit leader
 |  4.4d Medication
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  5.1c Self evaluation and the Ofsted framework
Role: evc, head/manager

New documents:
 |  6s FAQs: Events Organised by Parents

Deleted documents:
5.3a Writing policies to reduce bureaucracy for routine off-site activities and visits

Update Table
This shows the recent updates and previous documents revision history
 |  Table-of-Amendments-Sept19.pdf

Overseas Visits

Frequently Asked Questions Good practice Planning and Preparation Specialist activities and visits

We have amended 7r Overseas Visits to include advice about visits to countries where there is a risk of crime or terrorism.

Alongside this, we have created a new document 4.4e Terrorism to replace 6k FAQs: Visits and the Threat from Terrorism, which had developed into a guidance document rather than a FAQ.

6k FAQs: Visits and the Threat from Terrorism is now a straightforward FAQ, referring you to other sources of information.

Participant Information and Data Protection

Frequently Asked Questions Good practice Legal Framework Legal Framework and Employer Systems Must Read Planning and Preparation Policies Policies planning and evaluation

Since the introduction of the General Data Protection Regulation (GDPR), we have received a number of requests for further information about how this impacts upon the collection, use and retention of participant information for educational visits.  We have also received enquiries about how data protection applies to photographs of children.

We have therefore revised and expanded upon our guidance document 4.4j Participant Information and Data Protection, and made corresponding amendments to 3.2a Underpinning Legal Framework, 4.3d Parental Consent, 4.3e Safeguarding, 4.4h Using External Providers and Facilities, 5.3b Writing an Establishment Visit Policy and 6d FAQ Retention of Documents.  We have also included a section about data protection in the new document 3.2i Contracts and Waivers.