Risk of Pandemic

by Richard Good practice Model Forms Personalised check lists Planning and Evaluation Planning and Preparation Policies Roles and responsibilities Transport

We have revised a number of National Guidance documents, either to refer to pandemics as one of the risks you should consider, or to link to the new document 4.4k Coronavirus.

The amended documents are as follows:

3.2i   Contracts and Waivers

3.3a  Checklist EVC

3.3b  Checklist – Head Teacher or Manager

3.3e  Checklist – Visit Leader

4.2a  Group Management and Supervision

4.2b Residentials

4.3b  Ratios and Effective Supervision

4.3f   Risk Management – Some Practical Advice

4.4b  First Aid

4.4c  Insurance

4.4f   Checklist – Assessing a Provider

4.5e  Hiring a Coach

4.5f   Checklist – Assessing a Coach Hire Provider

8p     Provider Statement (PDF version)

8q     Provider Statement (Word Version)

 

Visits and the Package Travel Regulations

by Richard Legal Framework Legal Framework and Employer Systems

We have revised 3.2h Visits and the Package Travel Regulations in the light of the Package Travel and Linked Travel Arrangements Regulations 2018 (PTR).  Most educational visits do not fall in scope of the regulations, but establishments should be aware that some can.  It is worth noting that there can be legal implications even when an establishment does not organise a visit, but buys a package from a provider.  These are explained in the document.

You can download it here.

Revisions to National Guidance Documents

by Richard Frequently Asked Questions Legal Framework Legal Framework and Employer Systems Planning and Preparation Specialist activities and visits

Since the 30th May 2019 we have made the following changes:

Minor amendments:
 |  8b English Homestay Information Form (PDF Version)
 |  8a English Homestay Information Form (Microsoft Word Version)
 |  6c FAQs: Duty of care when working with providers
 |  3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  3.2i Contracts and Waivers
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  4.3d Parental Consent
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
 |  4.4j Participant Information and Data Protection
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
 |  8q Provider Statement - Word Version
 |  8p Provider Statement
 |  3.2a Underpinning Legal Framework and Duty of Care
Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
 |  6q FAQs: Mixed Groups and Staff Gender
 |  7j Weather and Group Safety

Revised documents:
 |  1b Foundations
Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
 |  7b Duke of Edinburgh's Award expeditions
 |  3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  3.3e Checklist - Visit Leader
Role: visit leader
 |  4.4d Medication
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  5.1c Self evaluation and the Ofsted framework
Role: evc, head/manager

New documents:
 |  6s FAQs: Events Organised by Parents

Deleted documents:
5.3a Writing policies to reduce bureaucracy for routine off-site activities and visits

Update Table
This shows the recent updates and previous documents revision history
 |  Table-of-Amendments-Sept19.pdf

3.3c Checklist – Management Board/Governing Body

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We have updated the National Guidance document 3.3c Checklist – Management Board/Governing Body.

Governing Bodies and Management Boards may find this a useful tool for ensuring that they are providing a sufficient oversight of their establishment’s outdoor learning, off-site visits and learning outside the classroom.

You can download the revised document here.

Participant Information and Data Protection

by Richard Frequently Asked Questions Good practice Legal Framework Legal Framework and Employer Systems Must Read Planning and Preparation Policies Policies planning and evaluation

Since the introduction of the General Data Protection Regulation (GDPR), we have received a number of requests for further information about how this impacts upon the collection, use and retention of participant information for educational visits.  We have also received enquiries about how data protection applies to photographs of children.

We have therefore revised and expanded upon our guidance document 4.4j Participant Information and Data Protection, and made corresponding amendments to 3.2a Underpinning Legal Framework, 4.3d Parental Consent, 4.3e Safeguarding, 4.4h Using External Providers and Facilities, 5.3b Writing an Establishment Visit Policy and 6d FAQ Retention of Documents.  We have also included a section about data protection in the new document 3.2i Contracts and Waivers.