Vetting and DBS Checks

Employer Systems and Requirements Good practice Good Practice Essentials Legal Framework Legal Framework and Employer Systems

We have completely revised OEAP National Guidance document 3.2g Vetting and DBS Checks, giving more context to the need to make vetting checks beyond the legal requirements, and to why a provider might not be in a position to obtain checks on some staff.

We have also amended 4.3e Safeguarding as a result.

You can find the Vetting and DBS guidance here and the Safeguarding guidance here.

Underpinning Legal Framework and Duty of Care

Legal Framework Legal Framework and Employer Systems Roles and responsibilities

We have revised OEAP National Guidance document 3.2a Underpinning Legal Framework and Duty of Care to make what we say clearer, and, in doing so, we have added a section on the responsibilities of local authorities and Directors of Children’s Services.   As a result we have also revised OEAP National Guidance document 3.4a Director of Children’s Services.

 

Catering

Checklists Checklists Model Forms and Mindmaps Frequently Asked Questions Good practice Legal Framework Legal Framework and Employer Systems Specialist activities and visits Specific Activities Specific Activities and Hazards

We have amended four OEAP National Guidance documents to draw attention to the importance of considering potential allergies when providing catering for young people on educational visits, with specific reference to the new “Natasha’s Law“.

The amended documents are:

3.2a Underpinning Legal Framework and Duty of Care

3.3e Checklist – Visit Leader

4.2b Residentials

6o FAQ: Allergies and Anaphylaxis (which has also been revised and renamed to cover allergies more generally).

Visits and the Package Travel Regulations

Legal Framework Legal Framework and Employer Systems

We have updated OEAP National Guidance document 3.2h Visits and the Package Travel Regulations. Originally, this guidance document was aimed at establishments organising their own residential visits, to help them decide whether and how their visits are affected by the Regulations.  We have added more information for establishments that purchase packages from a provider.

You can download the revised guidance here.

Providers and Refunds

Good practice Legal Framework Legal Framework and Employer Systems Planning and Preparation Specialist activities and visits Specific Hazards

Many providers are now making promises of refunds or postponement if a visit cannot go ahead as a result of Covid-19, which will hopefully encourage establishments to begin planning again for educational visits.  Where a promise has been made, you are encouraged to check that the promise is included in the terms and conditions of the contract and/or insurance policy.  We have updated National Guidance documents 3.2i Contracts and Waivers, 4.4c Insurance and 4.4k Coronavirus to draw attention to this.

We have also amended 4.4k Coronavirus to increase the prominence of the reasons why you should be encouraging more of your learning to take place outdoors during the pandemic, and to add more details about the current restrictions on school sport.

The Package Travel Regulations

Good practice Legal Framework Legal Framework and Employer Systems Planning and Preparation Specialist activities and visits Specific Hazards

During the coronavirus pandemic, some schools have been concerned that package travel organisers have been unwilling to give a refund as their contract was between the company and the school, rather than made directly with participants or their parents.  The Competition and Markets Authority has recently taken the view that the Package Travel Regulations do apply in these cases, and that individual customers should be entitled to a refund if they have paid money in advance for a group visit that is cancelled because of the pandemic.

We have updated 3.2h Visits and the Package Travel Regulations, 3.2i Contracts and Waivers, and 4.4k Coronavirus in the light of this, and included a link to what the Competition and Markets Authority said.

Visits and the Package Travel Regulations

Legal Framework Legal Framework and Employer Systems

We have revised 3.2h Visits and the Package Travel Regulations in the light of the Package Travel and Linked Travel Arrangements Regulations 2018 (PTR).  Most educational visits do not fall in scope of the regulations, but establishments should be aware that some can.  It is worth noting that there can be legal implications even when an establishment does not organise a visit, but buys a package from a provider.  These are explained in the document.

You can download it here.

Revisions to National Guidance Documents

Frequently Asked Questions Legal Framework Legal Framework and Employer Systems Planning and Preparation Specialist activities and visits

Since the 30th May 2019 we have made the following changes:

Minor amendments:
 |  8b English Homestay Information Form (deleted)
 |  8.4a English Homestay Information Form
 |  6c FAQs: Duty of care when working with providers
 |  3.2d Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  3.2i Contracts and Waivers
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  4.3d Parental Consent and Informing Parents
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
 |  4.4j Participant Information and Data Protection
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
 |  8.1q Provider Statement
 |  8p Provider Statement - Deleted
 |  3.2a Underpinning Legal Framework and Duty of Care
Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
 |  6q FAQs: Staff Supervising Mixed-Sex Groups
 |  7.2j Weather and Group Safety

Revised documents:
 |  1b Foundations
Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
 |  7.1b Duke of Edinburgh's Award Expeditions
 |  3.2d Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  3.3e Checklist - Visit Leader
Role: visit leader
 |  4.4d Medication
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  5.1c Self evaluation and the Ofsted framework
Role: evc, head/manager

New documents:
 |  6s FAQs: Events Organised by Parents

Deleted documents:
5.3a Writing policies to reduce bureaucracy for routine off-site activities and visits

Update Table
This shows the recent updates and previous documents revision history
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