Residentials

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We have updated OEAP National Guidance documents 4.2b Residentials and 4.4k Coronavirus to refer to updated DfE guidance allowing residential visits to take place from Monday 17th May 2021.

To help schools prepare for residential visits, we have also created a model form 8r Additional Provider Statement for Residentials During Coronavirus.

You can find the new form here.

Leadership & Management

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What does good leadership and management of visits look like?  We were asked that by an outdoor education adviser, and, as a result, we have created a new OEAP National Guidance document 4.2e Leadership and Management.

We have also created a new OEAP National Guidance document 4.2f Facilitating Learning and Development, which focuses on the processes that leaders can use to help participants to learn and develop.

This led us to review and revise OEAP National Guidance document 5.1a Establishment Self-Evaluation Form, and provide a Microsoft Word version as 5.1b.  It now gives links to relevant guidance documents, and is aligned with the Headteacher/Manager checklist (document 3.3b).

Model forms – Fill-And-Sign and Word versions

Model Forms

We have received feedback that the fill-and-sign PDF versions of the model forms: 8b English Homestay Information Form and 8p Provider Statement cannot be saved once filled in if you are using an un-updated version of Windows 7 or earlier.

We have therefore created Microsoft Word versions of both documents: 8a English Homestay Information Form – Word Version and 8q Provider Statement – Word Version.

New Guidance from the Department for Education

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The Department for Education (DfE) has revised its guidance “Health & Safety on Educational Visits“.  You can view the guidance here.

The guidance provides a summary of eight key points for organising educational visits, and refers the reader to OEAP’s National Guidance, which provides greater detail on each of these points.  To read the more detailed guidance, follow the links below:

  1. The 2 main types of trips:  4.3c Risk management – an overview  |  1b Foundations  |   5.2b Planning Basics for Outdoor Learning, Off Site Visits and Learning Outside the Classroom | 4.3f Risk  management – some practical advice
  2. When to get consent from parents:  4.3d Parental Consent
  3. Using outside organisations:  4.4h Using external providers and facilities  |  4.4f Assessing an adventure activity provider check list
  4. Adventure activities: caving, climbing, trekking, and watersports:  3.2f AALA Licensing  |  4.4f Assessing an adventure activity provider check list7a Adventure activities  |  3.2d / 4.4a Approval of Leaders  | 7o Natural Water Bathing  | 7x Swimming Pools
  5. Trips abroad:  7q Overseas expeditions |  7r Overseas visits
  6. Knowing what to do in an emergency:  4.1h Avoiding Accidents and Emergencies  |  4.1i Emergencies and Critical Incidents – An Overview   |  4.1k Visit Leader Emergency Checklist | 4.1j Off-Site Visit Emergencies: The Role of School Governors  |  4.1l / 8.1l Visit Leader Emergency Action Card – amendable version
  7. Evaluating trips:  6d FAQs: Retention of Documents  | 5.1a Establishment Self Evaluation Form  | 5.1c Learning outside and off-site visits: self evaluation using the Ofsted framework
  8. Educational visits coordinators:  3.4j Educational Visits Coordinator (EVC)  |  3.3a EVC check list

Exchange Visits and Homestays

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We have updated our guidance about exchange visits and homestays to provide greater clarity about when a DBS check may be required.  This has involved amending documents 3.2a Underpinning Legal Framework, 3.2g Vetting and DBS checks, 7f Exchanges and Homestays and creating a new FAQ 6r Hosting a Homestay.

We have also revised 8a English Homestay form (Word version) and 8b English Homestay Form (PDF version) so that they can be used to collect more of the information needed to make vetting decisions for homestays in the UK.

Revised Provider Statement

Model Forms

We have made some minor revisions to the questionnaire: 8p Provider Statement.  This is to strengthen the point that if a provider currently holds an LOTC Quality Badge, you do not need to get them to complete the questionnaire.

In response to requests from a number of people we have also created 8q Provider Statement (Word Version) for those who would like to be able to customise the questionnaire to meet their employer’s requirements.

You can download 8p Provider Statement (PDF Version) here, and 8q Provider Statement (Word Version) here.