We have amended document 7r Overseas Visits.
The sections on Passports and Visas and Health have been updated, partly to include information about possible changes following Brexit. The section on Parental Consent has also been revised, and addresses the fact that visit leaders have occasionally been asked to provide evidence of consent from all those with parental responsibility for some children when crossing borders.
You can download the revised document here.
We have made minor amendments to 7r Overseas Visits to improve accuracy about visa waivers and health arrangements.
You can download the revised guidance here.
We have created a new National Guidance document 7k Unaccompanied Expeditions. This brings together all information about unaccompanied expeditions into one place, and has enabled us to reduce the previously rather lengthy document 7b Duke of Edinburgh’s Award Expeditions so that the latter is now specifically about the Duke of Edinburgh’s Award.
You can find both documents in the Specialist Activities and Visits section of the National Guidance website.
By popular request, we have created a new document 7L Camping. You can download it here.
Since the 30th May 2019 we have made the following changes:
Minor amendments:
| 8b English Homestay Information Form (PDF Version)
| 8a English Homestay Information Form (Microsoft Word Version)
| 6c FAQs: Duty of care when working with providers
| 3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
| 3.2i Contracts and Waivers
Role: evc, head/manager, Outdoor Education Adviser, visit leader
| 4.3d Parental Consent
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
| 4.4j Participant Information and Data Protection
Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
| 8q Provider Statement - Word Version
| 8p Provider Statement
| 3.2a Underpinning Legal Framework and Duty of Care
Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
| 6q FAQs: Mixed Groups and Staff Gender
| 7j Weather and Group Safety
Revised documents:
| 1b Foundations
Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
| 7b Duke of Edinburgh's Award expeditions
| 3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser, visit leader
| 3.3e Checklist - Visit Leader
Role: visit leader
| 4.4d Medication
Role: evc, head/manager, Outdoor Education Adviser, visit leader
| 5.1c Self evaluation and the Ofsted framework
Role: evc, head/manager
New documents:
| 6s FAQs: Events Organised by Parents
Deleted documents:
5.3a Writing policies to reduce bureaucracy for routine off-site activities and visits
Update Table
This shows the recent updates and previous documents revision history
| Table-of-Amendments-Sept19.pdf
We have amended National Guidance document 7b Duke of Edinburgh’s Award Expeditions to include more detailed guidance on the management and supervision of unaccompanied expeditions.
You can download the revised guidance here.
We have amended 7r Overseas Visits to include advice about visits to countries where there is a risk of crime or terrorism.
Alongside this, we have created a new document 4.4e Terrorism to replace 6k FAQs: Visits and the Threat from Terrorism, which had developed into a guidance document rather than a FAQ.
6k FAQs: Visits and the Threat from Terrorism is now a straightforward FAQ, referring you to other sources of information.
We have amended 7f Exchanges and Homestays in response to requests for more clarity about monitoring and supervision on homestays. The amendments have reflected our thinking in recent updates of 4.4h Using External Providers and Facilities (seeing homestay hosts as providers) and 4.2a Group management and Supervision (more clarity about roles and responsibilities).
Do you take young people on visits to farms? We have just updated the document 7g Farm Visits to cover a wider range of farm visits and to provide more comprehensive information about how to prepare for your visit and what to do when you are there. You can download the document here.
The Department for Education (DfE) has revised its guidance “Health & Safety on Educational Visits“. You can view the guidance here.
The guidance provides a summary of eight key points for organising educational visits, and refers the reader to OEAP’s National Guidance, which provides greater detail on each of these points. To read the more detailed guidance, follow the links below:
