Overseas Visits

Frequently Asked Questions Good practice Planning and Preparation Specialist activities and visits

We have amended 7r Overseas Visits to include advice about visits to countries where there is a risk of crime or terrorism.

Alongside this, we have created a new document 4.4e Terrorism to replace 6k FAQs: Visits and the Threat from Terrorism, which had developed into a guidance document rather than a FAQ.

6k FAQs: Visits and the Threat from Terrorism is now a straightforward FAQ, referring you to other sources of information.

Exchanges and Homestays

Executing the plan Good practice Planning and Preparation Specialist activities and visits

We have amended 7f Exchanges and Homestays in response to requests for more clarity about monitoring and supervision on homestays.  The amendments have reflected our thinking in recent updates of 4.4h Using External Providers and Facilities (seeing homestay hosts as providers) and 4.2a Group management and Supervision (more clarity about roles and responsibilities).

New Guidance from the Department for Education

Basic Essentials Emergencies Evaluation and reviewing Executing the plan Good practice Model Forms Must Read National Guidance Personalised check lists Planning and Evaluation Planning and Preparation Policies planning and evaluation Roles and responsibilities Specialist activities and visits

The Department for Education (DfE) has revised its guidance “Health & Safety on Educational Visits“.  You can view the guidance here.

The guidance provides a summary of eight key points for organising educational visits, and refers the reader to OEAP’s National Guidance, which provides greater detail on each of these points.  To read the more detailed guidance, follow the links below:

  1. The 2 main types of trips:  4.3c Risk management – an overview  |  1b Foundations  |   5.2b Planning Basics for Outdoor Learning, Off Site Visits and Learning Outside the Classroom | 4.3f Risk  management – some practical advice
  2. When to get consent from parents:  4.3d Parental Consent
  3. Using outside organisations:  4.4h Using external providers and facilities  |  4.4f Assessing an adventure activity provider check list
  4. Adventure activities: caving, climbing, trekking, and watersports:  3.2f AALA Licensing  |  4.4f Assessing an adventure activity provider check list7a Adventure activities  |  3.2d / 4.4a Approval of Leaders  | 7o Natural Water Bathing  | 7x Swimming Pools
  5. Trips abroad:  7q Overseas expeditions |  7r Overseas visits
  6. Knowing what to do in an emergency:  4.1h Avoiding Accidents and Emergencies  |  4.1i Emergencies and Critical Incidents – An Overview   |  4.1k Visit Leader Emergency Checklist | 4.1j Off-Site Visit Emergencies: The Role of School Governors  |  4.1l / 8.1l Visit Leader Emergency Action Card – amendable version
  7. Evaluating trips:  6d FAQs: Retention of Documents  | 5.1a Establishment Self Evaluation Form  | 5.1c Learning outside and off-site visits: self evaluation using the Ofsted framework
  8. Educational visits coordinators:  3.4j Educational Visits Coordinator (EVC)  |  3.3a EVC check list

Exchange Visits and Homestays

Essential Frequently Asked Questions Legal Framework Model Forms Policies Specialist activities and visits

We have updated our guidance about exchange visits and homestays to provide greater clarity about when a DBS check may be required.  This has involved amending documents 3.2a Underpinning Legal Framework, 3.2g Vetting and DBS checks, 7f Exchanges and Homestays and creating a new FAQ 6r Hosting a Homestay.

We have also revised 8a English Homestay form (Word version) and 8b English Homestay Form (PDF version) so that they can be used to collect more of the information needed to make vetting decisions for homestays in the UK.

Jellyfish and Portuguese Man-of-War Stings

Specialist activities and visits

Recent research has called into question the commonly-accepted treatment for lion’s mane jellyfish stings.  Medical authorities have yet to have a chance to consider this research, so it is not yet included in NHS advice.  With many people heading for the sea this summer, we have updated 7e Jellyfish and Portuguese Man-of-War Stings to refer to the new research.

You can download the revised guidance here.

Keeping Children Safe in Education (KCSiE)

Legal Framework Specialist activities and visits

The Government has recently updated its guidance on Keeping Children Safe in Education (KCSiE). As a result, and after discussions with DfE, we have made minor amendments to National Guidance document 3.2g Vetting and Disclosure and Barring Service (DBS), specifically about DBS checks for adults involved in homestays. We have similarly updated the document 7f Exchanges and Homestays.

You can download the revised document 3.2g here, and you can download the revised 7f here.

Group safety at water margins

Specialist activities and visits

We have decided it was time to replace the 2001 DfES/CCPR document Group Safety at Water Margins, which we had added to National Guidance in 2014.  Although the content of the original document remains current, many of its links are out of date.

We have therefore created a revised document 7i Group safety at water margins, which updates the previous document.  It covers activities that might take place near or in water – such as a walk along a river bank or seashore, collecting samples from ponds and streams, or paddling or walking in gentle, shallow water.

It does not cover swimming and other activities that require water safety or rescue qualifications and equipment or water-going craft.  Leaders planning for young people to enter the water should also read document 7o Natural water bathing elsewhere in this guidance.

You can download the new document here.

Drinking, drugs and smoking

Specialist activities and visits

Do any of the young people that you work with smoke, drink alcohol regularly or misuse drugs?  If they do, this could manifest itself on an off-site visit, especially a residential one. Also some young people may be tempted, either through curiosity or peer influence, to use opportunities presented on a residential visit to experiment with these substances.

Managing the potential use/misuse of alcohol, drugs and smoking also applies to adult participants, leaders and helpers. Some of the adults may be regular smokers, drinkers or recreational drug users and their habits and expectations may need to be managed.

We have created a new National Guidance document: 7p Drinking, drugs and smoking, which provides guidance on some of the questions to consider when planning a visit and some strategies for management.  You can download the new document here.