4.5c Transport in private cars

Transporting young people in private cars requires careful consideration. Where this occurs, there should be recorded procedures.

As a minimum, recorded procedures must address the following:
• Seeking evidence that the vehicle is roadworthy. e.g. MOT certificate where relevant.
• Seeking evidence that the driver holds an appropriate and valid licence.
• Seeking evidence that there is a valid insurance policy covering the intended use. This requires that employees have “business use” cover.
• Ensuring that there is explicit parental consent to transport pupils in private cars and by specified persons.
• Ensuring that drivers properly understand their duty of care in this situation.

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