Are you an Educational Visits Coordinator?
The documents below give essential guidance to you for your role and responsibility. We have kept these documents to a minimum.  If you do not find what you are looking for, please use the search facility.

Category 1 – Basic essentials

•  |  1a Glossary and Definitions
  Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
•  |  1b Foundations
  Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
•  |  1c Status Remit and Rationale
  Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader

Category 2 – Making the case

•  |  2.1b Learning Outcomes
  Role: evc, head/manager, Outdoor Education Adviser
•  |  English Outdoor Council (2015): High Quality Outdoor Learning
  Role: evc, head/manager, Outdoor Education Adviser
•  |  OEAP (2018): High Quality Outdoor Learning for Wales
  Role: evc, head/manager, Outdoor Education Adviser

Category 3 – Legal framework and employer systems

•  |  3.1b Establishment roles and their inter-dependence
  Role: assistant leader, employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, visit leader
•  |  3.2a Underpinning Legal Framework and Duty of Care
  Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
•  |  3.2b Monitoring
  Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
•  |  3.2c Charging for school activities
  Role: evc, governors, head/manager, Outdoor Education Adviser, parents, visit leader
•  |  3.2d Approval of Leaders
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  3.2e Inclusion
  Role: evc, head/manager, Outdoor Education Adviser
•  |  3.2g Vetting and Disclosure and Barring Service (DBS) Checks
  Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
•  |  3.2h Visits and the Package Travel Regulations
  Role: evc, Outdoor Education Adviser
•  |  3.2i Contracts and Waivers
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  3.3a Checklist - EVC
  Role: evc
•  |  3.4j Educational Visits Coordinator (EVC)
  Role: evc, Outdoor Education Adviser

Category 4 – Good practice

•  |  3.2d Approval of Leaders
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.1a Avoiding Accidents and Emergencies
  Role: assistant leader, evc, governors, head/manager, Outdoor Education Adviser, visit leader
•  |  4.1b Emergencies and Critical Incidents – Overview
  Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
•  |  4.1c Emergencies and Critical Incidents - Guidance for Leaders
  Role: assistant leader, evc, Outdoor Education Adviser, visit leader
•  |  4.1d Emergencies and Critical Incidents - Guidance for Establishments
  Role: employer, evc, governors, head/manager, Outdoor Education Adviser
•  |  4.1f Emergencies and Critical Incidents - Guidance for First Contact
  Role: employer, evc, head/manager, LA Officer, Outdoor Education Adviser
•  |  4.1g Model Emergency Procedures for Visit Leaders
  Role: assistant leader, evc, Outdoor Education Adviser, visit leader
•  |  4.1h Model Emergency Plan for Establishments
  Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
•  |  4.2a Group management and supervision
  Role: assistant leader, evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.2b Residentials
  Role: employer, evc, visit leader
•  |  4.2c Reviewing
  Role: assistant leader, employer, evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.2e Leadership and Management
  Role: assistant leader, employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, visit leader
•  |  4.3a Good practice basics
  Role: assistant leader, evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.3b Ratios and effective supervision
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.3c Risk management - an overview
  Role: employer, evc, head/manager, LA Officer, Outdoor Education Adviser, visit leader
•  |  4.3d Parental Consent
  Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
•  |  4.3e Safeguarding
  Role: assistant leader, evc, head/manager, Outdoor Education Adviser, parents, visit leader
•  |  4.3f Risk management - some practical advice
  Role: employer, evc, head/manager, LA Officer, Outdoor Education Adviser, visit leader
•  |  4.3g Risk management - what to record and how
  Role: employer, evc, head/manager, LA Officer, Outdoor Education Adviser, visit leader
•  |  4.4b First aid
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4c Insurance
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4d Medication
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4e Terrorism
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4f Checklist - Assessing a Provider
  Role: evc, visit leader
•  |  4.4g Selecting External Providers and Facilities
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4h Using External Providers
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4i Special Educational Needs and Disabilities
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4j Participant Information and Data Protection
  Role: evc, head/manager, Outdoor Education Adviser, parents, visit leader
•  |  4.4k Coronavirus
  Role: evc, featured, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4k-CYM Coronafeirws
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.4o Joint Visits and Partnership Working
  Role: employer, evc, head/manager, Outdoor Education Adviser
•  |  4.5a Transport general considerations
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.5b Transport in minibuses
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.5c Transport in private cars
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.5d Seat belts and child restraints
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.5e Hiring a coach
  Role: evc, head/manager, Outdoor Education Adviser, visit leader
•  |  4.5f Checklist - Assessing a Coach Hire Provider
  Role: evc, visit leader

Category 5 – Policies, planning and evaluation

•  |  5.1a Establishment Self Evaluation form (PDF Version)
  Role: evc, head/manager
•  |  5.1b Establishment Self Evaluation Form (Microsoft Word Version)
  Role: evc, head/manager
•  |  5.1c Self evaluation and the Ofsted framework
  Role: evc, head/manager
•  |  5.1d Evaluation
  Role: employer, evc, governors, head/manager, Outdoor Education Adviser, visit leader
•  |  5.3b How to write an establishment visit policy
  Role: evc, head/manager, Outdoor Education Adviser
•  |  English Outdoor Council (2015): High Quality Outdoor Learning
  Role: evc, head/manager, Outdoor Education Adviser

Category 6 – Frequently asked questions