We have updated a number of documents to improve clarity about data protection issues. The revised documents are: 3.2i Contracts and Waivers; 4.3d Parental Consent; 4.4j Participant Information and Data Protection; and 8p/8q Provider Statement.
Duke of Edinburgh’s Award Expeditions
by Richard Specialist activities and visitsWe have amended National Guidance document 7b Duke of Edinburgh’s Award Expeditions to include more detailed guidance on the management and supervision of unaccompanied expeditions.
You can download the revised guidance here.
Transport
by Richard Good practice TransportWe have updated 4.5a Transport – General Considerations to include advice on choosing the most appropriate form of transport and to include advice on parents providing transport. We have also updated 4.5e Hiring a Coach to include a link to Government advice.
You can download both from the Good Practice section of National Guidance.
Overseas Visits
by Richard Frequently Asked Questions Good practice Planning and Preparation Specialist activities and visitsWe have amended 7r Overseas Visits to include advice about visits to countries where there is a risk of crime or terrorism.
Alongside this, we have created a new document 4.4e Terrorism to replace 6k FAQs: Visits and the Threat from Terrorism, which had developed into a guidance document rather than a FAQ.
6k FAQs: Visits and the Threat from Terrorism is now a straightforward FAQ, referring you to other sources of information.
Model forms – Fill-And-Sign and Word versions
by Richard Model FormsWe have received feedback that the fill-and-sign PDF versions of the model forms: 8b English Homestay Information Form and 8p Provider Statement cannot be saved once filled in if you are using an un-updated version of Windows 7 or earlier.
We have therefore created Microsoft Word versions of both documents: 8a English Homestay Information Form – Word Version and 8q Provider Statement – Word Version.
3.3c Checklist – Management Board/Governing Body
by NationalGuidance Checklists Checklists Model Forms and Mindmaps Personalised check lists Roles and responsibilitiesWe have updated the National Guidance document 3.3c Checklist – Management Board/Governing Body.
Governing Bodies and Management Boards may find this a useful tool for ensuring that they are providing a sufficient oversight of their establishment’s outdoor learning, off-site visits and learning outside the classroom.
You can download the revised document here.
Establishment Roles
by NationalGuidance Employer Systems and Requirements Legal Framework Legal Framework and Employer Systems Roles and responsibilitiesWe have updated the National Guidance document 3.1b Establishment Roles and their Inter-Dependence to provide a clearer summary of the roles that OEAP recommends that each establishment should have.
You can download the revised document here.
Brexit and visits to EU countries
by NationalGuidance Planning and PreparationThe following links may be helpful to visit leaders planning visits to EU countries during this time of uncertainty about the Brexit outcome:
Government website: Visit EU after Brexit
ABTA website: Brexit Advice for Travellers
Public Liability Insurance for Providers
by Richard Checklists Checklists Model Forms and Mindmaps Executing the plan Good practice Planning and PreparationWe have amended the National Guidance document 4.4h Using External Providers and Facilities to point out that the limit of public liability insurance for providers that hold the LOtC Quality Badge can be found on the Quality Badge website.
We have also changed 8p Provider Statement so that the questions about public liability insurance are directed only at providers that do not hold the Quality Badge.
Providers
by NationalGuidance Checklists Checklists Model Forms and Mindmaps Executing the plan Good practice Planning and PreparationWe have revised the National Guidance documents 4.4h Using External Providers and Facilities, 4.4f Checklist – Assessing a Provider and 8p Provider Statement. The revisions clarify the guidance about accreditation and explain why you should not ask for a provider’s risk assessments.
We have also added a new section to 4.4h Using External Providers and Facilities about working with provider staff, which links closely with our new guidance about roles and responsibilities in 4.2a Group Management and Supervision.