We have created a new National Guidance document 7k Unaccompanied Expeditions. This brings together all information about unaccompanied expeditions into one place, and has enabled us to reduce the previously rather lengthy document 7b Duke of Edinburgh’s Award Expeditions so that the latter is now specifically about the Duke of Edinburgh’s Award.
You can find both documents in the Specialist Activities and Visits section of the National Guidance website.
By popular request, we have created a new document 7L Camping. You can download it here.
We have made extensive updates to three of our checklists: 3.3a Checklist -EVC; 3.3b Checklist – Head Teacher or Manager; and 3.3e Checklist – Visit Leader. You may find the checklists useful for auditing the management of outdoor learning/educational visits.
See Section 3 of OEAP’s National Guidance website for the revised documents.
We have revised 3.2h Visits and the Package Travel Regulations in the light of the Package Travel and Linked Travel Arrangements Regulations 2018 (PTR). Most educational visits do not fall in scope of the regulations, but establishments should be aware that some can. It is worth noting that there can be legal implications even when an establishment does not organise a visit, but buys a package from a provider. These are explained in the document.
You can download it here.
Since the 30th May 2019 we have made the following changes:
Minor amendments:
| 8b English Homestay Information Form
| 8a English Homestay Information Form - Word Version
| 6c FAQs: Duty of care when working with providers
| 3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser
| 3.2i Contracts and Waivers
Role: evc, head/manager, visit leader
| 4.3d Parental Consent
Role: evc, head/manager, Outdoor Education Adviser, visit leader
| 4.4j Participant Information and Data Protection
Role: evc, Outdoor Education Adviser, parents, visit leader
| 8q Provider Statement - Word Version
| 8p Provider Statement
| 3.2a Underpinning Legal Framework and Duty of Care
Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
| 6q FAQs: Mixed Groups and Staff Gender
| 7j Weather and Group Safety
Revised documents:
| 1b Foundations
Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
| 7b Duke of Edinburgh's Award expeditions
| 3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser
| 3.3e Checklist - Visit Leader
Role: visit leader
| 4.4d Medication
Role: Outdoor Education Adviser
| 5.1c Self evaluation and the Ofsted framework
Role: evc, head/manager
New documents:
| 6s FAQs: Events Organised by Parents
Deleted documents:
5.3a Writing policies to reduce bureaucracy for routine off-site activities and visits
Update Table
This shows the recent updates and previous documents revision history
| Table-of-Amendments-Sept19.pdf
Is a School Responsible for Events Organised by Parents?
That question was put to us recently, so we have created a new FAQ “6s FAQs: Events Organised by Parents“.
You can download it here.
We have updated a number of documents to improve clarity about data protection issues. The revised documents are: 3.2i Contracts and Waivers; 4.3d Parental Consent; 4.4j Participant Information and Data Protection; and 8p/8q Provider Statement.
We have amended National Guidance document 7b Duke of Edinburgh’s Award Expeditions to include more detailed guidance on the management and supervision of unaccompanied expeditions.
You can download the revised guidance here.
We have updated 4.5a Transport – General Considerations to include advice on choosing the most appropriate form of transport and to include advice on parents providing transport. We have also updated 4.5e Hiring a Coach to include a link to Government advice.
You can download both from the Good Practice section of National Guidance.
We have amended 7r Overseas Visits to include advice about visits to countries where there is a risk of crime or terrorism.
Alongside this, we have created a new document 4.4e Terrorism to replace 6k FAQs: Visits and the Threat from Terrorism, which had developed into a guidance document rather than a FAQ.
6k FAQs: Visits and the Threat from Terrorism is now a straightforward FAQ, referring you to other sources of information.
