The guidance provides a summary of eight key points for organising educational visits, and refers the reader to OEAP’s National Guidance, which provides greater detail on each of these points. To read the more detailed guidance, follow the links below:
- The 2 main types of trips: 4.3c Risk management – an overview | 1b Foundations | 5.2b Planning Basics for Outdoor Learning, Off Site Visits and Learning Outside the Classroom | 4.3f Risk management – some practical advice
- When to get consent from parents: 4.3d Parental Consent
- Using outside organisations: 4.4h Using external providers and facilities | 4.4f Assessing an adventure activity provider check list
- Adventure activities: caving, climbing, trekking, and watersports: 3.2f AALA Licensing | 4.4f Assessing an adventure activity provider check list | 7a Adventure activities | 3.2d / 4.4a Approval of Leaders | 7o Natural Water Bathing | 7x Swimming Pools
- Trips abroad: 7q Overseas expeditions | 7r Overseas visits
- Knowing what to do in an emergency: 4.1h Avoiding Accidents and Emergencies | 4.1i Emergencies and Critical Incidents – An Overview | 4.1k Visit Leader Emergency Checklist | 4.1j Off-Site Visit Emergencies: The Role of School Governors | 4.1l / 8.1l Visit Leader Emergency Action Card – amendable version
- Evaluating trips: 6d FAQs: Retention of Documents | 5.1a Establishment Self Evaluation Form | 5.1c Learning outside and off-site visits: self evaluation using the Ofsted framework
- Educational visits coordinators: 3.4j Educational Visits Coordinator (EVC) | 3.3a EVC check list
We have updated our guidance about exchange visits and homestays to provide greater clarity about when a DBS check may be required. This has involved amending documents 3.2a Underpinning Legal Framework, 3.2g Vetting and DBS checks, 7f Exchanges and Homestays and creating a new FAQ 6r Hosting a Homestay.
We have also revised 8a English Homestay form (Word version) and 8b English Homestay Form (PDF version) so that they can be used to collect more of the information needed to make vetting decisions for homestays in the UK.
Recent research has called into question the commonly-accepted treatment for lion’s mane jellyfish stings. Medical authorities have yet to have a chance to consider this research, so it is not yet included in NHS advice. With many people heading for the sea this summer, we have updated 7e Jellyfish and Portuguese Man-of-War Stings to refer to the new research.
You can download the revised guidance here.
The Government has recently updated its guidance on Keeping Children Safe in Education (KCSiE). As a result, and after discussions with DfE, we have made minor amendments to National Guidance document 3.2g Vetting and Disclosure and Barring Service (DBS), specifically about DBS checks for adults involved in homestays. We have similarly updated the document 7f Exchanges and Homestays.
As a result of a recent Teaching Regulation Agency (TRA) ruling of a prohibition order against a head teacher, we have revisited National Guidance document 4.5c Transport in Private Cars to ensure that our advice on a member of staff transporting a young person alone in their car is as clear as possible and cannot be misinterpreted.
You can download the revised document here.
OEAP has developed new membership criteria and an accreditation process for Outdoor Education Advisers. It means that an Accredited Member of OEAP has demonstrated that they have all of the competences set out in the National Guidance document 3.4d Outdoor Education Adviser. We have recently updated the document, and you can read it here.
We were recently asked to add some guidance about indirect and remote supervision for younger children on a visit.