Assessing a Coach Hire Provider

Checklists Checklists Model Forms and Mindmaps Good practice Transport

Choosing one coach company from another may seem a difficult task if you have no specialist transport knowledge. However, there are are ways to provide some assurance of suitability, and we have created a new checklist: 4.5f Checklist – Assessing a Coach Hire Provider to help you.

You can download the new checklist here.

We have also made minor amendments to the existing guidance document 4.5e Hiring a Coach.

Unaccompanied Expeditions

Specialist activities and visits

We have created a new National Guidance document 7k Unaccompanied Expeditions.  This brings together all information about unaccompanied expeditions into one place, and has enabled us to reduce the previously rather lengthy document 7b Duke of Edinburgh’s Award Expeditions so that the latter is now specifically about the Duke of Edinburgh’s Award.

You can find both documents in the Specialist Activities and Visits section of the National Guidance website.

Visits and the Package Travel Regulations

Legal Framework Legal Framework and Employer Systems

We have revised 3.2h Visits and the Package Travel Regulations in the light of the Package Travel and Linked Travel Arrangements Regulations 2018 (PTR).  Most educational visits do not fall in scope of the regulations, but establishments should be aware that some can.  It is worth noting that there can be legal implications even when an establishment does not organise a visit, but buys a package from a provider.  These are explained in the document.

You can download it here.

Revisions to National Guidance Documents

Frequently Asked Questions Legal Framework Legal Framework and Employer Systems Planning and Preparation Specialist activities and visits

Since the 30th May 2019 we have made the following changes:

Minor amendments:
 |  8b English Homestay Information Form (PDF Version)
 |  8a English Homestay Information Form (Microsoft Word Version)
 |  6c FAQs: Duty of care when working with providers
 |  3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser
 |  3.2i Contracts and Waivers
Role: evc, head/manager, visit leader
 |  4.3d Parental Consent
Role: evc, head/manager, Outdoor Education Adviser, visit leader
 |  4.4j Participant Information and Data Protection
Role: evc, Outdoor Education Adviser, parents, visit leader
 |  8q Provider Statement - Word Version
 |  8p Provider Statement
 |  3.2a Underpinning Legal Framework and Duty of Care
Role: employer, evc, governors, head/manager, LA Officer, Outdoor Education Adviser
 |  6q FAQs: Mixed Groups and Staff Gender
 |  7j Weather and Group Safety

Revised documents:
 |  1b Foundations
Role: assistant leader, employer, essential, evc, governors, head/manager, LA Officer, Outdoor Education Adviser, parents, visit leader
 |  7b Duke of Edinburgh's Award expeditions
 |  3.2d / 4.4a Approval of Leaders
Role: evc, head/manager, Outdoor Education Adviser
 |  3.3e Checklist - Visit Leader
Role: visit leader
 |  4.4d Medication
Role: Outdoor Education Adviser
 |  5.1c Self evaluation and the Ofsted framework
Role: evc, head/manager

New documents:
 |  6s FAQs: Events Organised by Parents

Deleted documents:
5.3a Writing policies to reduce bureaucracy for routine off-site activities and visits

Update Table
This shows the recent updates and previous documents revision history
 |  Table-of-Amendments-Sept19.pdf