Do you take young people on visits to farms? We have just updated the document 7g Farm Visits to cover a wider range of farm visits and to provide more comprehensive information about how to prepare for your visit and what to do when you are there. You can download the document here.
We have updated the document 4.2a Group Management and Supervision to be clearer about how important it is that leaders and helpers fully understand their roles and responsibilities. A new section explains the roles of Visit Leader and Activity Leader, and gives guidance on leaders working together or alone, and on parents as leaders
You can download it here.
We have updated 3.2g Vetting and Disclosure and Barring Service (DBS) Checks to better explain that there are costs involved with all DBS checks, including those for volunteers such as homestay hosts. We hope that this gives greater clarity to the arrangements in the DfE document Keeping Children Safe in Education 2018.
You can download the revised document here.
Since the introduction of the General Data Protection Regulation (GDPR), we have received a number of requests for further information about how this impacts upon the collection, use and retention of participant information for educational visits. We have also received enquiries about how data protection applies to photographs of children.
We have therefore revised and expanded upon our guidance document 4.4j Participant Information and Data Protection, and made corresponding amendments to 3.2a Underpinning Legal Framework, 4.3d Parental Consent, 4.3e Safeguarding, 4.4h Using External Providers and Facilities, 5.3b Writing an Establishment Visit Policy and 6d FAQ Retention of Documents. We have also included a section about data protection in the new document 3.2i Contracts and Waivers.
The guidance provides a summary of eight key points for organising educational visits, and refers the reader to OEAP’s National Guidance, which provides greater detail on each of these points. To read the more detailed guidance, follow the links below:
- The 2 main types of trips: 4.3c Risk management – an overview | 1b Foundations | 5.2b Planning Basics for Outdoor Learning, Off Site Visits and Learning Outside the Classroom | 4.3f Risk management – some practical advice
- When to get consent from parents: 4.3d Parental Consent
- Using outside organisations: 4.4h Using external providers and facilities | 4.4f Assessing an adventure activity provider check list
- Adventure activities: caving, climbing, trekking, and watersports: 3.2f AALA Licensing | 4.4f Assessing an adventure activity provider check list | 7a Adventure activities | 3.2d / 4.4a Approval of Leaders | 7o Natural Water Bathing | 7x Swimming Pools
- Trips abroad: 7q Overseas expeditions | 7r Overseas visits
- Knowing what to do in an emergency: 4.1h Avoiding Accidents and Emergencies | 4.1i Emergencies and Critical Incidents – An Overview | 4.1k Visit Leader Emergency Checklist | 4.1j Off-Site Visit Emergencies: The Role of School Governors | 4.1l / 8.1l Visit Leader Emergency Action Card – amendable version
- Evaluating trips: 6d FAQs: Retention of Documents | 5.1a Establishment Self Evaluation Form | 5.1c Learning outside and off-site visits: self evaluation using the Ofsted framework
- Educational visits coordinators: 3.4j Educational Visits Coordinator (EVC) | 3.3a EVC check list
We have updated our guidance about exchange visits and homestays to provide greater clarity about when a DBS check may be required. This has involved amending documents 3.2a Underpinning Legal Framework, 3.2g Vetting and DBS checks, 7f Exchanges and Homestays and creating a new FAQ 6r Hosting a Homestay.
We have also revised 8a English Homestay form (Word version) and 8b English Homestay Form (PDF version) so that they can be used to collect more of the information needed to make vetting decisions for homestays in the UK.
Recent research has called into question the commonly-accepted treatment for lion’s mane jellyfish stings. Medical authorities have yet to have a chance to consider this research, so it is not yet included in NHS advice. With many people heading for the sea this summer, we have updated 7e Jellyfish and Portuguese Man-of-War Stings to refer to the new research.
You can download the revised guidance here.